Bid Ops was deployed for an annual contract of valve hardware – a first for the client. Previously, these contracts were manually negotiated as-need as monthly spot buys, creating repetitive tasks and increased workload across the procurement team
Bid Ops made a marked improvement in the client’s ability to drive savings by providing AI-generated recommended pricing to suppliers to properly set expectations. This ensures that the supplier understands up front how their offer will be evaluated. For the client, these forecasted pricing recommendations generated by Bid Ops removes them from uncomfortable negotiations or misunderstandings and begins negotiations much closer to the desired result, minimizing the supplier’s ability to pad an initial offer to provide wiggle room for perceived savings.
The automated notification system within Bid Ops provided the participating suppliers with clear next steps in the process. This reduced the procurement team’s need for manual check ins and follow ups, reducing the amount of time spent on a single sourcing activity.
As a cloud-based system, Bid Ops’ intuitive interface allowed the client’s remote procurement team to quickly invite suppliers to participate, regardless of geographic location. The client also utilized the Bid Ops pre-bid supplier survey feature. Capturing responses to a supplier’s ability to accept payment and lead time terms enabled the sourcing team to view best offers in an apples-to-apples comparison at the conclusion of the bidding event. This allowed the client to get from negotiation to award decision to purchase order quicker than ever before at scale.